Maybe you'd like to add zeros in there, like 01, 02 etc. GT, for example, then a dash and if that's all we need, we'll see GT-1, two, three etc. Now, we can move over to the left side of the number by using the left cursor key or you can click if you want just in front of the one and here's where we can add things like letters. Well, the first thing we can do is click in that field just to the right of the period and hit your backspace key to take it out, we don't need the period. The number format is the number and then a period and we see a sample of what that's going to look like down below. And you can see what shows up down below. Click that dropdown and if you wanted to use something other than one, two, three, like Roman numerals or letters, they're there as well but we do want to start with just plain old numbers one, two, three. You should see the number style one, two, three selected. We could use Roman numerals, even lettering here but if we want our own numbers, we go down a little bit further and click Define New Number. You can see the numbers incrementing by one with a period or with brackets. You can hover over those to see what it's going to look like. You'll see the different numbering options that are already in the numbering library. Don't click the numbering button, that's going to add the default number but click the dropdown. With the Home tab selected, go to the Paragraph group and just go to the Numbering dropdown arrow. With them selected, now we'll go to the ribbon. In this case we have a header column with a label in there, item number, so we're not going to use the trick of going to the top and clicking when that arrow appears, instead we're going to select the cells where the numbers need to go. All you need to do is select the entire column. Keep that in mind as we now go to the column where we want the numbers to appear. On page two of this document you can see there's a second table for hardscaping tools, so we want to differentiate these numbers, so we might want, for example, hardscaping tools, their item numbers to start with the letters HT whereas the garden tools up above might need to start with GT and then the number. You can see here on page one we do have a table for garden tools and inventory and we need to number these and instead going into each cell and typing in a new number that increments by one, we're going to use a trick to have it automatically fill up that way. Now, if you don't have the exercise files, just use one of your own tables. If you have the exercise files, open it up. It's not done the same way but it is just as easy and we're going to do it with this file, LeafAndMortar Inventory 040. Well, yes, it can be done here in the table in Microsoft Word. For more information, see the article How to upload a template.- In this week's Word tip I'd like to address a question I'm often asked by people working in tables here in Microsoft Word and that is is there a way to quickly have numbers automatically fill up cells in the table much like they might in Microsoft Excel when you have incremental numbers that need to appear by simple clicking and dragging the corner of a cell. Save it and upload it to your template manager. You'll have a label template that looks something like the image below.Select the additional trailing rows that don't contain information and delete them by selecting Right Click > Delete. When you're finished, your label will resemble the image below. For a full list of variables, see the article What are the label variables. Format the second row as the label, using the predefined variables.Don't worry, the tr code won't show up on your printed label. Tr defines a row of cells in a table, you'll need this for your labels to print in the correct format. You'll see one column similar to the image below. Ensure Equal Column Width is checked, under Apply to select Whole document.For example, if your labels print in three columns, choose three columns. You'll see the label format for your selected label paper.
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